In this article, find the following information:
Information on time tracking
To understand how time tracking works in general and in Beesbusy in particular, you can read this article: Understanding time tracking.
Note 1: To log time on a task, it is mandatory that at least one member is assigned to it.
Note 2: It is not necessary to schedule a task to log time and it is also possible to schedule a task without logging time.
Log time on a task
Access time tracking
To log time on a task, click on it to display the task detail panel. There are then 2 ways to proceed:
- In the Who tab, click on "Timelog" next to the name of the relevant user to indicate the times per member.
- To the right of the panel, click on the "Timelogs" icon to display the task time tracking panel. At the bottom of this panel, you can indicate the times for each member by time category. The upper part of the panel is a summary view of the times on the task.
The different types of time
You can add and edit the following information:
- Initial time: estimated time to complete the task
- Achieved time: time spent on the task
- Remaining time: remaining time required to complete the task
- Completion: percentage of progress of the task calculated according to the ratio between the initial time, the time completed and the time remaining
These different indicators can be modified. The other indicators are then automatically adjusted according to the modifications made.
The total time is calculated automatically:
- Total time: completed time added to the remaining time (if indicated), otherwise total of the initial times
Note 3: You can enter an achieved time without necessarily indicating an initial time.
Note 4: The remaining time and completion can be calculated and modified only if the achieved time is indicated.
Choose time unit: days or hours
By default, if no duration is indicated for a task or if there is no time set for the start and end of the task (see When tab in the task detail panel), the time tracking unit is the day.
To be able to log hours, you must either add a task duration in hours, or add a time to the start and end dates of the task (see When tab in the task details).
You can also see the duration of the task at the very top of the task's time tracking panel.
For more information on the duration of a task, see this article: Scheduling a task.
Visual representation of time tracking
In the What view of a project, if some time is logged on a task, a time symbol is displayed.
When you log times on a task, the progress indicator (What tab of the task detail) automatically adjusts to the percentage of progress of the time entry.
Example of time tracking
Example: delayed task and calculation of the remaining time
You estimated 1 hour of workload, but you actually spent 2 hours on this task and did only half the work. You can indicate an initial time of 1 hour and an achieved time of 2 hours. In this case, the completion will automatically indicate 100% but you can change it to show 50%. The remaining time will automatically be updated taking this information into account (i.e. 2 hours of work remaining).
Log time on multiple tasks or multiple members
To log time for several tasks or several members, go to the time tracking reports views. For more information, see the dedicated article: Time tracking reports
Note 5: The time management features are available in the Enterprise subscription.